Inserting Sounds

Sounds can make your presentation more interesting and surprising. If you decide to insert sounds, make sure they are appropriate and do not distract the audience. For sound clip resources or for instructions on saving sound clips from the web. Capturing Sound Clips from the Web from Capturing Images, Sounds, and Movies.

• Inserting Sounds: From Gallery
  • View the appropriate slide in Normal view (View>Normal).
  • From the Insert menu, select Movies and Sounds » Sound from Clip Organizer. The Insert Clip Art task pane appears with all choices displayed.

• To search for clips by category, click MODIFY.
• In the Search text text box, type the desired category or search criteria
• Under Results should be, make sure only Sounds is selected
• Click SEARCH
• Select the appropriate sound. An alert box appears asking if you want your sound to automatically play during the slide show.
• If you want your sound to play automatically, click YES OR If you want to start your sound by clicking the mouse, click NO. A sound icon appears on your slide.
• Inserting Sounds: From File
  • View the appropriate slide in Normal view (View>Normal).
  • From the Insert menu, select Movies and Sounds » Sound from File. The Insert Sound dialog box appears.
  • Navigate through files and select the appropriate sound
  • Click OK
    
  • An alert box appears asking if you want your sound to automatically play during the slide show.
  • If you want your sound to play automatically, click YES OR If you want to start your sound by clicking the mouse, click NO. A sound icon appears on your slide.
• Inserting Sounds: Recording Sounds
  NOTE: This option will only work if you have a microphone on your computer.
  • View the appropriate slide in Normal view
  • From the Insert menu, select Movies and Sounds » Record Sound.

• The Record Sound dialog box appears.

• In the Name text box, type an appropriate name
• Click RECORD and record the sound
• When finished recording, click STOP
• Click PLAY to hear your recording
• Click OK
  
• A sound icon appears on the slide
• Inserting Music
  While presenting, PowerPoint allows you to play music from a CD. After choosing which slide(s) you want to add music to, you can choose to have the music play automatically or by clicking the mouse. You can also set the track number and specific length you want that track to play.
  • View the appropriate slide in Normal view
  • From the Insert menu, select Movies and Sounds » Play CD Audio Track:

• The Movie and Sound Options dialog box appears.

• To let the CD play repeatedly from beginning to end, select Loop until stopped
• To have a specific track start playing, under Start, in the Track text box, type the appropriate track number
• To stop music at a specific track, under End, in the Track text box, type the appropriate track number
• OPTIONAL: To set specific track starting and ending times,
  
  • Under Start, in the At text box, type the appropriate time you want the track to start
  • Under End, in the At text box, type the appropriate time you want the track to end
  • When you are done setting the sound options, click OK
  • An alert box appears asking if you want your sound to automatically play during the slide show. If you want your CD to play automatically, click YES
    OR If you want to start your CD by clicking the mouse, click NO
    
  • A sound icon will appear on the slide
• Capturing Sound Clips from the Web from Capturing Images, Sounds, and Movies.

  There are many sites on the Web which offer sound clips for public use. These clips can be easily captured and inserted into your PowerPoint presentation.
  NOTE: You must determine if the sound clip is under copyright before using the sound clip in your presentation. It is illegal to use a sound clip under copyright without permission from the copyright holder.

  • Find the appropriate sound clip on the Web, using your browser
  • Right click the link to the sound clip » select Save Target As... or Save Link As...
    
  • The Save As dialog box appears.
  • Using the Save In pull-down list, select the appropriate location for the file
  • In the File name text box, type the appropriate file name
  • Click SAVE