Spell Check

You can change spelling options at the Spelling & Grammar dialog box.

• Click on Tools on the Menu Toolbar.
• Select Options from the drop-down list.
• At the Options dialog box, click the Spelling & Grammar tab.
• Spelling Options at the Spelling & Grammar dialog box:
  • Check spelling as you type - Check words in a document as they are being keyed by inserting a wavy red line below words not contained in the spelling dictionary.
  • Hide spelling errors - Remove the wavy red line below words not contained in the spelling dictionary.
  • Always suggest corrections - always suggest corrections. Make this option inactive if you do not want suggestions (spelling checker will work faster).
  • Suggest from main - Provide suggestions only from the main dictionary, not from custom dictionaries.
  • Ignore words in UPPERCASE - Ignore words in all uppercase letters.
  • Ignore words with numbers - Ignore words that include numbers.
  • Ignore Internet and file addresses - Ignore Internet addresses (such as http://companyname.com), file names, and electronic mail addresses.

To complete a grammar check on a document, click the Spelling and Grammar button on the Standard toolbar or click Tools and the Spelling and Grammar. You can choose to ignore or change errors found by the grammar checker. When an error is detected during a grammar check, replacement word or words may be displayed in the Suggestions list box.

• If you agree with the suggested change, click the Change button.
• If the grammar checker does not offer a replacement word or words, you can temporarily leave the grammar checker and edit the text. To do this, position the I-beam pointer in the document screen (outside the Spelling and Grammar dialog box), and then click the left mouse button. Edit the text in the document and then click the Resume button.
• At times the grammar checker will you want left as written. Click the Ignore button to tell the grammar checker to ignore the selected text and move to the next error.

You can change grammar at the Spelling & Grammar dialog box.

If you make the Show readability statistics option active (insert a check mark), readability statistics about the document will display when grammar checking is complete. Most of the readability information is self-explanatory. The last two statistics, however, are described below:

Commonly misspelled words or typographical errors can be added to AutoCorrect. For example, if you consistently key oopen instead of open, you can add oopen to AutoCorrect and tell it to correct it as op. To do this, you would display the AutoCorrect dialog box.

• Click Tools on the Menu Toolbar.
• Select AutoCorrct.
• At the AutoCorrect dialog box with the AutoCorrect tab selected, make sure the insertion point is position in the Replace text box. If not, click in the Replace text box.
• Key dtp.
• Press the Tab key (this moves the insertion point to the With text box) and then key desktop publishing.
• Click the Add button. (This adds dtp and desktop publishing to the AutoCorrect and also select dtp in the Replace text box.)
• Click OK or press Enter.
• Now when you type and document and you key dtp, it will automatically be replaced with desktop publishing.

• Click Tools and then AutoCorrect.
• At the AutoCorrect dialog box, click dtp in the list box. (You will need to scroll down the list box to display dtp. To do this, consider dragging the scroll box on the vertical scroll bar at the right side of the list box until dtp is visible, and then click dtp.)
• Click the Delete button.
• Click OK or press Enter.

Word offers a Thesaurus program that can be used to find synonyms, antonyms, and related words for a particular word. Synonyms are words that have the same or nearly the same meaning. When using the Thesaurus, Word may display antonyms for some words. Antonyms are words with opposite meanings. To use the Thesaurus:

• Position the insertion point next to any character in the word for which you want to find a synonym or antonym.
• Click Tools.
• Point to Language.
• Click Thesaurus.
• At the Thesaurus dialog box, select the desired synonym (or antonym) in the Meanings list box.
• Click the Replace button.

Use the buttons of the Thesaurus dialog box to replace a word, look up a different word, or display the previous word. The buttons and their functions are explained below:

• Replace - Click the Replace button to replace the word in the document with the word displayed in the Replace with Synonym list box
• Look Up - Look up synonyms for words displayed in either the Meanings list box or the Replace with Synonym list box by clicking the word for which you want to look up synonyms and then clicking the Look Up button. Or, double-click the word for which you want synonyms displayed.
• Cancel - Click the Cancel button to remove the Thesaurus dialog box from the document screen without making a change.
• Previous - Click the Previous button to display the previous word looked up.

• Position the mouse pointer on the word.
• Click the right mouse button.
• At the shortcut menu that displays, point to Synonyms.
• Click the desired synonym at the side menu.
• Clicking the Thesaurus option at the bottom of the side menu would display the Thesaurus dialog box.

With the Word Count option from the Tools menu, the number of pages, words, characters, paragraphs, and lines in a document can be displayed. To use this option:

• Open the document for which you want the word count displayed.
• Click Tools.
• Select Word Count to display the Word Count dialog box.
• Information listed:
  • Pages
  • Words
  • Characters (not spaces)
  • Characters (with spaces)
  • Paragraphs
  • Lines

If you need to find a particular word or piece of text, you can use the Find command. If you want to search the entire document, simply execute the Find command. If you want to limit your search to a selected area, highlight that area and then execute the Find command. After you have found the word or piece of text you are searching for, you can replace it with new text by executing the Replace command.

• Click on Edit.
• Highlight Find.
• Press the left mouse button.
• Type a word you want to find in the document in the Find What field.
• Click on Find Next.
• Continue clicking Next to find all occurrences of the word you are finding.
• To use the Replace feature, type the word you with to replace in the Replace With text box, Example, lets say I have a letter with Gwen Smith who has changed her name to Gwen Wells. I would type "Smith" in the Find What field and type "Wells" in the Replace With text box. All occurrences of Smith would be replaced with Wells.
• The following message should appear: "Word has finished searching the selection. Do you want to search the remainder of the document?" Click on No. Click on Cancel.

In Microsoft Word, you can change the size of your font (text).

• Type some text on the page.
• Highlight the text you want to change the font size of.
• Click on Format.
• Highlight Font. Press left mouse button.
• Click on the Font tab, if it is not in the front.
• Type a number in the Size field, or click the size in the box below the Size field.
• Click on OK.

• Highlight: the text you wish to change the font size.
• In the Font Size box on the Tool Bar, type the number size you want your font formatted.
• Press Enter.

In Microsoft Word, you can change the font (the "family" of type you use for your text).

• Type the following: Arial Courier Times New Roman Highlight "Arial."
• Click on Format.
• Highlight Font.
• Press Enter.
• Click on the Font tab, if it is not in the front.
• In the box below the Font field, click on "Arial."
• Click on OK. Highlight "Courier."
• Click on Format. Highlight Font.
• Press Enter.
• Click on the Font tab, if it is not in the front. In the box below the Font field, click on "Courier."
• Click on OK.
• Highlight "Times New Roman."
• Click on Format.
• Highlight Font.
• Press Enter.
• Click on the Font tab, if it is not in the front.
• In the box below the Font field, click on "Times New Roman."
• Click on OK.

• Highlight "Arial Courier Times New Roman."
• Highlight "Arial."
• Click to open the Font pull-down menu on the Formatting toolbar.
• Click on "Arial."
• Next, highlight "Courier."
• Click to open the Font pull-down menu on the Formatting toolbar.
• Click on "Courier."
• Next, highlight "Times New Roman."
• Click to open the Font pull-down menu on the Formatting toolbar.
• Click on "Times New Roman."

You must save your files if you wish to recall them later. Before you can save, you must give your file a name. To save your file and close Word, follow the instructions below:

• Click on File.
• Highlight Save As.
• Press the left mouse button.
• Specify the correct folder in the Save In box.
• Name your file by typing a unique name in the File Name box.
• Click on Save.

When you type in Microsoft Word, you do not need to press a key to move to a new line as you do when typing with a typewriter. To start a new paragraph, press the Enter key.

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Exiting Word:

• Click on File.
• Highlight Exit, which can be found at the bottom of the drop-down menu.
• Press the left mouse button.
• If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click on Yes. Otherwise, click on No.
• Specify the correct folder in the Save In box.
• Name your file by typing a unique name in the File Name field.
• Click on Save.